Job Listing

Associate Director of Development

Boca Raton Museum of Art, Boca Raton

POSITION TITLE:               Associate Director of Development

SUPERVISED BY:               Director of Development

The Boca Raton Museum of Art presents internationally recognized exhibitions, collections, and a broad array of cultural and educational activities. The Associate Director of Development works closely with the Director of Development and Museum leadership and staff to increase financial support for all areas of the institution. The Associate Director of Development helps to identify individual, corporate, and foundation prospects and plan and execute solicitation strategies. In particular, the Associate Director of Development is a personally productive major gifts fundraiser focusing on individual, corporate, and foundation gifts at the Benefactors Circle ($1,250 and above) and Leadership Fund ($5,000 and above) levels, helping to build the number of donors at these levels and expand their engagement and giving.



  • Goal Setting & Maintenance: Collaborate with the Director of Development in designing productive strategies for annual, capital, comprehensive, event, and special project fundraising campaigns. Participate regularly in major donor strategy sessions, assist with planning, implementation, and follow through of major gift initiatives. Work effectively with the Director of Development, Executive Director, senior leadership team, Board of Trustees, and volunteers to establish and achieve fundraising goals. Assist with the regular monitoring and reporting on activities to reach gift revenue goals.
  • Institutional Messaging: Assist in the development of the case for support and strategic fundraising requests to fuel the Museum’s short- intermediate- and long-term goals. Assist in the development of major gift materials, including briefing memos, proposals, and stewardship materials. Assist in drafting talking points and agendas for events and initiatives.
  • Leadership Annual Giving & Major Gifts: Personally maintain a portfolio of 200 potential major donors capable of giving $1,250 to $5,000+ per year and/or $50,000 or more for special campaigns. Identify, solicit, close, and steward gifts in partnership with the Director of Development, Executive Director, and leadership volunteers. Act as a primary relationship manager for assigned prospects. Play lead role in soliciting and closing major gifts through substantive contact with 8-10 donor visits each month.
  • Planned Giving: When appropriate, cultivate and expand current giving by planned gift donors and integrate planned gift objectives into individual donor requests.
  • Stewardship & Reporting: Ensure adequate stewardship to donors at all levels.  Ensure thorough tracking of relationship management activity using constituent relationship management system. Assist with review and verification of major gift donor recognition lists.
  • Development Events & Initiatives: Attend a majority of development events, including evenings and weekends. Work collaboratively with colleagues as needed to ensure the successful planning and implementation of all development events and initiatives. Work to maximize the fundraising effectiveness of existing events and initiatives. Assist with the management and support of volunteer donor groups to expand the size and productivity of the Museum’s donor community.



Education: Bachelor’s Degree or higher in arts or related field.  Master’s Degree preferred.

Experience: Five+ years experience in the fundraising field.  Demonstrated success in personally cultivating and soliciting gifts of $5,000+ from individuals and foundations.

Requirements: Ability regularly to travel throughout south Florida and at times beyond to cultivate and solicit Museum donors. Ability to handle multiple tasks simultaneously and deal with unexpected crises in an effective and efficient manner. Must be able to work a flexible schedule, including frequent evenings and weekends.  Proficient in a variety of computer software programs; advanced skill in using Microsoft Office programs, including Word, Excel and PowerPoint.  Raiser’sEdge, Salesforce or similar database system required.

COMMUNICATION: Excellent written and oral communication skills required.  Provides technical and analytical management reports from multiple data sources.  May deal with confidential and complex customer service issues. Job requires communication on a regular basis with senior staff members and internal and external customers.

INDEPENDENT JUDGEMENT/PROBLEM SOLVING: High level of judgment and problem solving skills required to perform the functions of this position.

WORK COMPLEXITY: Job typically requires contact with individuals both inside and outside the organization where confidential matters may be discussed.  Such contact requires resourcefulness, tact, and negotiating/problem solving ability and working knowledge of policies, practices and procedures of the department or organization.

CREATIVITY/INNOVATION: Creativity is regularly required in order to improve the operating and administrative methods affecting the fundraising function.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job:

  • Stands and walks intermittently throughout the work day, including sitting and bending; reaches, lifts, carries, and manipulates various office materials, supplies and equipment; arranges furniture.
  • Must be able to sit for long intervals while working on the computer and other tasks.
  • Must be able to cope with mental and emotional stress of the position.
  • Must be able to function independently.
  • Must be in good general health.
  • Work requires continuous activity and with frequent interruptions.
  • Occasional lifting and carrying up to twenty pounds is necessary.


Hours: Full time 40 hours per week

Type: Exempt

Benefits:  Full- Incl. PTO, MED, 401K

Salary: $65,000 Annually


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