Job Listing

Chief Archivist

The John & Mable Ringling Museum of Art, Sarasota

Job Title
Chief Archivist – Job ID # 43843
This is an Administrative & Professional position.

John & Mable Ringling Museum of Art, Florida State University, Sarasota, FL        

The Chief Archivist directs and manages the operations for The Ringling Archives, which includes the Museum Archives and the Archives of Circus History. The Archivist is responsible for:

  • Providing leadership in directing and managing The Ringling Archives, including the Museum Archives and the Archives of Circus History through planning, directing, preserving, organizing, outreach, and programming activities.
  • Developing and implementing archival policies and procedures with regards to processing, documenting, and accessing archival collections.
  • Collaborating with curatorial and collections staff, along with other stakeholders, to provide and coordinate accessioning, arrangement and description, and preservation of materials in all formats. Collaborates with museum staff to develop innovative ways to use the collections.               
  • Supervising and training archives staff, interns, and volunteers. Assigns, trains, reviews, and/or approves work and special projects. Works with staff to determine goals and objectives; makes recommendations regarding employee hiring, salary adjustments, staff development, discipline, and termination, or performance evaluations.
  • Creating and maintaining digital archives collections, maintaining digital objects and their corresponding metadata. Promotes use of collections through the Web, online exhibits, print/electronic guides, newsletters and other publications, social media, presentations, instructional sessions, and other outreach activities.
  • Collaborating with area faculty and teachers to communicate the use of primary source materials, support digital scholarship initiatives, and makes the collections accessible by way of new and innovative strategies. 
  • Coordinating and facilitating archives access requests by staff, researchers, research associates, and the public, as well as responding to archives information inquiries and requests. Coordinates outreach events, tours and behind the scenes programs of archives collection materials.
  • Identifying and participating in writing grant proposals.
  • Preparing, maintaining, and managing the Archives’ budget.
  • Representing the Archives on relevant internal and external committees and organizations. Acts as an advocate and personal representative for the Museum in the community by promoting its resources, programs and services. Cultivates relationships with potential public and private donors. Evaluates and facilitates potential donations for inclusion in archives.
  • Performs other duties and assists with special events as assigned.


  • Certified archivist
  • Experience conducting independent scholarly research.
  • Experience with digitization of collection items to include works on paper.
  • Working knowledge of The Museum System (TMS).
  • Experience in conservation techniques and digitization, digital preservation practices and standards
  • Successful grant writing experience
  • Experience working with volunteers
  • Ability to cultivate and maintain effective relations with donors
  • Experience with promoting collections through social media


  • MLS or equivalent from an ALA-accredited program with an emphasis in archives
  • 3 years of relevant experience
  • Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies, local research tools and finding aids
  • Knowledge and/or experience developing digital collections and employing digitization practices to enhance archives and special collections
  • Knowledge of current metadata standards used for describing digital materials such as image, text, sound, and video
  • Knowledge and experience in using archival and museum collection management systems
  • Experience with content management systems
  • Ability to move and/or lift up to 40 lbs. with or without accommodation

Anticipated Salary Range

Anticipated Salary Range will be $50,000 - $60,000 + Florida state benefits available.

How To Apply
If qualified and interested apply at  If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. This position is advertised as open until filled.

Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or

Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting.

Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:

The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling's campus in Sarasota, Florida (which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens) is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit

© 2018 Florida Association of Museums // Site Map // Board Member Login // Media