Job Listing

Coordinator - Collections Manager

UWF Historic Trust, Pensacola

UWF Position Number: 112040

UWF Historic Trust, a direct support organization of the University of West Florida in Pensacola, FL is a nonprofit organization which manages and operates the T. T. Wentworth, Jr. Florida State Museum, Historic Pensacola Village, the Pensacola Children’s Museum, Voices of Pensacola Multicultural Center, Pensacola Museum of Art, and the Arcadia Archaeology Mill Site. The mission of the Historic Trust is to collect, preserve, interpret, and share the history of Northwest Florida. We are a multifunctional organization that operates archives, research, publications, preservation, exhibitions, and other museum initiatives. We currently host approximately 15,000 schoolchildren annually as well as over 170,000 traditional visitors.

The UWF Historic Trust in Pensacola, FL, is seeking a full-time Coordinator - Collections Manager (#112040) to provide general oversight for the documentation and care of our Museum’s diverse collection of over 150,000+ objects and archives.

Minimum qualifications:  Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience.

Preferred qualifications:  Master’s degree in an appropriate area of specialization and two years of museum experience working with collections and exhibits; or a bachelor’s degree in an appropriate area of specialization and five years of museum experience working with collections and exhibits.

Duties will include:

  • Under the supervision of the Chief Curator, manage the registration, research, documentation, and preservation of artifacts in the permanent collections; update and maintain inventories and current location of artifacts in the database; coordinate administration of PastPerfect, the collections management database, including establishing standards for data entry and perform data cleanup. Manage and maintain collection documentation and records, including deeds of gifts, incoming/outgoing loan agreements, condition reports, accession records, location changes, insurance records, transaction files, and collection inventories, bequests and donations, catalogue & accession worksheets.
  • Aid in the scheduling, design, installation, and maintenance of museum exhibits and facilitate the handling, packing, movement, and inspection of all objects entering or leaving the museum, including traveling exhibits.
  • Monitor environmental conditions in the museums and storage areas; interpret data from environmental equipment and determines corrective action in consultation with the facilities department. Perform cleaning, conservation, or stabilization of artifacts and documents as needed under the supervision of the Chief Curator.
  • Work with students and volunteers to teach/demonstrate appropriate processes/techniques involved in museum collection management. Supervise access to the collection; respond to public inquiries concerning the identification of privately owned artifacts and documents.

Applicants must possess any/all of the following:

  • Detail oriented with strong record keeping skills with a broad knowledge of best practices in collections cataloguing; experience with registration methods and terminologies, collections management databases, digital asset management, and stewardship of artifacts and works of art.
  • Strong working knowledge of museum collection management/collections database systems (preferably Past Perfect) required.
  • Solid skills in research, public speaking, communication, and customer service.
  • The ability to multi-task.
  • General knowledge of American History
  • Knowledge of the American Alliance of Museum code of ethics.
  • Excellent written and verbal communication skills.

Salary range:  $32,000 - $35,000 per year

Preferred application submission date:  8/31/18

Candidates must apply online through the University of West Florida website:

Applicants are required to attach a resume, cover letter, and list of professional references. An opportunity to upload these documents will be provided during the application process.

The University of West Florida is an Equal Opportunity/Access/Affirmative Action/Disabled/Veteran employer. Any individual requiring special accommodation to apply is requested to advise UWF by contacting UWF Human Resources at 1-850-474-2694 (voice) or 1-850-857-6158 (TTY). A criminal background check is required for successful candidates. E-Verify requirements may apply for employment in certain positions. All applications for employment at the University are subject to Florida public records law.

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