Job Listing

Exhibitions and Collections Assistant

The Society of the Four Arts, Palm Beach

Position Overview:

The Exhibitions and Collections Assistant reports to the Head of Fine Arts & Curator and assists with day-to-day and project-specific curatorial and registration functions and provides administrative support. The position assists with the research, documentation, care, presentation, and preservation of works of art in the Four Arts’ collection and works on loan displayed in traveling exhibitions. The position participates in all departmental activities and serves as the liaison with other departments and external parties.

Essential duties and responsibilities:


  • Downloads temporary exhibition file packages and creates hard copy files.
  • Creates and maintains collection-based exhibition hard copy and digital files.
  • Uploads files for exhibition audio tours.
  • Acquires estimates and submits work orders for exhibition didactic materials.
  • Assists with layout and design of exhibitions.
  • Assists with installations and de-installations of exhibitions.
  • Performs weekly inspections of objects on display for condition status.
  • Researches exhibition-related merchandise to sell in the Gift Shop.
  • Monitors and replenishes gallery guides, catalogues, and signage in exhibitions.
  • Monitors technology in exhibitions and coordinates technical assistance.
  • Manages exhibition tour schedule and gives tours of exhibitions.
  • Assists with the development and management of a new Docent/Volunteer Program.
  • Opportunities to curate small collection-based exhibitions.



  • Assists with rotation of collection objects displayed in Four Arts’ buildings.
  • Performs regular inspections of collection objects displayed across the Four Arts’ campus, including the Botanical Garden and Philip Hulitar Sculpture Garden.
  • Creates and uploads files for audio tours of the Sculpture Garden.
  • Monitors and replenishes Sculpture Garden guides and assists with updating guide.
  • Assists with creation of new Four Arts’ campus guide and audio tour.
  • Assists with processing acquisitions, deaccessions, and works on loan and creates new object and artist files.
  • Researches the collection and assists with cataloguing, handling, condition reporting, packing/unpacking, and shipping works of art.
  • Assists with annual inventories of the collection.
  • Updates collection inventory spreadsheet and maintains accurate location records.
  • Assists with implementing new collection management system (CMS) software.
  • Assists with developing and implementing new Collection Management Policy (CMS).
  • Assists with short-term and long-term storage solutions for the collection.
  • Manages ongoing project of digital photography of the collection.
  • Monitors and procures collection storage supplies.



  • Manages department’s files and archives.
  • Manages ongoing project of digitizing collection and exhibition records.
  • Monitors environmental controls in the galleries and collections storage areas.
  • Coordinates Art Committee meetings.
  • Completes and submits Event Memos.
  • Assists with the development of annual departmental budget.
  • Processes department’s invoices.
  • Assists with preparations for upcoming American Alliance of Museums (AAM) reaccreditation.
  • Serves as the main contact for public queries about the collection and exhibitions.
  • Arranges travel and guest accommodations for visiting scholars and artists.
  • Fosters relationships with the local art community, members, and donors.
  • Other duties as assigned.


Requirements for position:

  • Education: MA in Art History, Arts Administration, Curatorial/Museum Studies, History, or related field. Knowledge of the history of fine and decorative arts. Knowledge of current museum methodologies and best practices.
  • Work Experience: Two years’ experience in an arts-related non-profit and/or training.
  • Skills and Abilities: Excellent written and oral communication skills and attention to detail. Strong research skills. Ability to write business correspondence, present information, and respond to questions from management, personnel, members, donors, and the general public. High degree of initiative and flexibility required. Ability to work collaboratively. Proficiency with Microsoft Office and collection management software. Demonstrated experience in safe handling and storage of artwork (2D and 3D).

Process details:

  • Position to be filled in early 2019 with anticipated start date around April 1st.
  • Full-time position with excellent benefits package.
  • Please submit your compensation level.

How to apply:
Please submit a cover letter and CV with references by December 15th to and include "Exhibitions and Collections Assistant" in the subject line.

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