Job Listing

Finance Manager

Patricia & Phillip Frost Art Museum, Miamicareers.fiu.edu

FINANCE MANAGER

Florida International University is recognized as a Carnegie engaged university. It is a public research university with colleges and schools that offers more than 180 bachelor’s, master’s and doctoral programs in fields such as engineering, international relations, architecture, law and medicine. As one of South Florida’s anchor institutions, FIU contributes $9.8 billion each year to the local economy. FIU is Worlds Ahead in finding solutions to the most challenging problems of our time. FIU emphasizes research as a major component of its mission. FIU has awarded over 200,000 degrees and enrolls more than 54,000 students in two campuses and three centers including FIU Downtown on Brickell, FIU @I-75, and the Miami Beach Urban Studios. FIU also supports artistic and cultural engagement through its three museums: the Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA and has over 400 student-athletes participating in 18 sports. For more information about FIU, visit http://www.fiu.edu/.

Florida International University is seeking a Finance Manager to oversee and facilitate all business and finance operations within the Frost Art Museum including accounts payable/receivable processes, collection of funds and deposits, expense reimbursements and account reconciliations. The Finance Manager will analyze data from various internal and external fund sources and summarize the financial position of the department. He/she will also prepare, administer and oversees the annual budget. Additionally, this person will also partner with the Director to develop strategic financial planning, analysis, preparation and decisions for multiple fund sources.

  • Analyzes all museum financial data from the various internal/external fund sources and prepares monthly financial reports for each fund source and summarizes the financial position of the department for the Director. Works with the Director to develop strategic financial planning, analysis, preparation and decisions for multiple fund sources.
  • Prepares monthly rolling forecasts to track current expenditures in relationship to the annual budget plans. Prepares cost projection financial analysis for exhibitions/programs and processes and tracks exhibition/program expenses that utilize various funding sources.
  • Organizes the preparation, administration and oversight of the department's annual budget. Interacts extensively with various departmental areas for budget development and tracking. Compiles budget information and submits figures into the University's PantherSoft Financials system.
  • Monitors all budgeted funds and requests additional budget as needed and clears budget exceptions. Develops and prepares a detailed response to explain any budget variances throughout the year.
  • Implements, oversees and administers all revenue activities including but not limited to donations/fundraising, event admissions, memberships, merchandise, etc. Maintains supplies and equipment necessary for point of sale items.
  • Works with various museum staff on a variety of matters that pertain to budget and finance, human resources, grants and fundraising. Interacts extensively with internal and external individuals and organizations on budget and finance-related matters.
  • Enters all payables and receipts into FIU Panther Soft accounting system. Prepares deposits of cash, checks, and credit card charges.
  • Functions as the departmental approver for financial processes such as interdepartmental transfers, requisitions, travel requests and expense reports. Functions as the departmental backup approver for payroll and commodity card monthly reconciliations. Serves as departmental approver for certain HR actions.
  • Maintains all grant records and files and coordinates with FIU Department of Research pre and post award in preparation of budgets and other financial data needed for applications and submission process, as well as interim and final reporting requirements during the grant period. Attends grant panels as needed.
  • Provides leadership and guidance to departmental staff and faculty concerning the processing of financial transactions. Raises flags whenever it appears there may be misuse of funds or any other questionable transactions. Provides problem resolution for all financial issues that may arise.
  • Manages and works collaboratively with the Manager of Development Projects and the Special Events Manager to drive best practices in revenue. Oversees monthly and quarterly reconciliations of all revenue accounts and project budgets.
  • Works closely with the Director in directing the planning and development of the Museum's annual budget, the management of personnel resources, and directing all administrative and financial operations. Represents the unit in committee meetings on matters related to budget and finances and acts as the primary liaison regarding budgetary and operational questions or issues.
  • Manages the Unit's human resource functions including but not limited to: searches, ensuring timely processing of documentation required for hiring, performance evaluations, reclassification, and personnel actions.
  • Provides recommendations for positions to be used in searches required for hiring. Maintains communication with the Director and the HR staff related to matters including promotions, resignations, establishment of positions, payroll transactions, and payroll issues.

Minimum Qualifications:    
Bachelor's degree in related discipline and four (4) years of experience in associated discipline or Master's degree and two (2) years of experience in related field.

Preferences:
Minimum 5 years’ experience in a finance related position with extensive knowledge in budget management and project budgeting. Human Resources experience preferred.

Compliance Requirements:
Must file an annual Statement of Financial Interest form

Position Pre-Employment Requirements:

  • Criminal Background Check
  • Fingerprinting Check

Salary:
Starting at $53,000 and commensurate with experience.

Please visit: careers.fiu.edu for more information. Job ID: 513009

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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