Job Listing

Grants Administrator

The John & Mable Ringling Museum of Art, Sarasota

Job ID 46462

Posting Closes on 11/14/2019

Apply at:

The Grants Administrator reports to the Senior Director of Development and works with Ringling Museum departments to create granting opportunities; writes and administers grant requests and proposals; produces grant reports; and assists with developing institutional giving, corporate sponsorships, and grant funding strategies.

  • As part of the development team, manages diverse portfolio of local, state, and national grant applications and researches grant opportunities. Handles museum-wide grant writing and reporting functions including development and updating of annual grants calendar. Prepares and submits letters of inquiry and intent, grant applications, sponsorship proposals and acknowledgement letters. Ensures timely proposal submissions, approval process, and reporting.
  • Monitors grant funding expenditures and associated activities. Collects data and metrics for reporting and analysis per grant application and reporting requirements. Works closely with Ringling Accounting Department and FSU Sponsored Research Administration as needed in the completion of proposal submissions and grant monitoring and reporting.
  • Meets with representatives from foundations and corporations to cultivate interest in supporting initiatives of the museum through grant funding. Establishes ongoing relationships with constituents of foundations and corporations that provide grant support to the museum.
  • Collaborates with Development team in the preparation and submission of corporate and foundation grant applications to ensure there is no request redundancy. Assists as needed with developing corporate sponsorships.
  • Provides support and strategic guidance to Ringling departments in identifying needs, prioritizing requests, and developing proposals based on management's approval.
  • Maintains a portfolio of grant prospects in the FSU Foundation CRM donor database and tracks grant timelines and interactions.
  • Performs other duties as needed.


  • Bachelor's degree and one year experience or a combination of post high school education and experience equal to five years.
  • Experienced communicator with skills in prioritizing, organizing, working independently, managing multiple projects successfully, and establishing and maintaining effective working relationships.
  • Knowledge of and experience in interpreting federal, state, and private sources for contract and grant funds.
  • Proficiency in Microsoft Excel and Word, Adobe Acrobat, and electronic data processing as it applies to fiscal and accounting activities.
  • Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
  • Ability to write and/or proofread and edit written work and information in various formats.
  • Three or more previous grant proposals or similar professional writing samples attached to the online application, preferably in PDF format.


  • Highly developed writing skills.
  • Advanced experience with Microsoft Office and grant search databases.
  • Prior experience working with university grant writing and administration.
  • Proficiency in CRM.

Anticipated Salary Range
Anticipated salary range of mid $40,000s to mid $50,000s (commensurate with experience) + Florida state benefits available.

To learn more about all the benefits and perks offered for this role (including vacation, sick, holiday, retirement, etc.) please visit

While the primary working hours for this position are Monday through Friday between 8:00 am to 5:00 pm, the incumbent may be required to work a flexible schedule including nights, weekends, special events, and holidays based on the needs of the Ringling.

Contact Info
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or

Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at  If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information to include three or more previous grant proposals or similar professional writing samples attached to the online application, preferably in PDF format.  Applications must include all work history up to ten years, and education details even if attaching a resume.

About the Ringling
The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit

Pay Plan
This is an A&P (Administrative and Professional) position.

Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.

Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:

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