2013 Collections Mgmt & Development Policies

Florida Connecting to Collections 2013: Collections Management/Development Policies
Collecting organizations can use this self-paced program to develop their own collections management or development policy. It is specifically designed for museums, archives, libraries, historic sites, and for zoos, aquariums, and botanical gardens with living collections. Use these guidelines to create a new collections policy or revise your institution’s existing collections policy.

Definitions
Collections management is the term used by museums for the document. It is approved by the governing authority that specifies the museum’s policies regarding all collections-related issues. 
Collections development is the term used by libraries and archives for the document. It establishes standards that regulate the library’s or archive’s collections-related activities. This program underscores similarities and explores differences, including implications for how each type of organization manages and develops their collections. There is extensive overlap in the content and structure of these policies, but significant differences as well.

Modules
The program has been divided into 12 modules that can be completed in order or as free-standing units. Modules cover the following topics:

Module Sections
Each module has been broken into four separate sections to give your institution the most information when revising or creating your collections policy. The sections include:

Webinar
Each webinar was recorded as part of Florida Connecting to Collections 2013: Collections Management/Development Policies program. Webinars are approximately 25 to 46 minutes long. The webinars will provide you with the core methodology needed to develop or enhance your policy. Professionals from around Florida donated their time and expertise to develop this program.

Activities
These activities assume participants have watched the webinar. We highly recommend you watch as a group, and immediately follow with the discussion or exercise.

Two different types of activities were created to help your institution develop a collections policy. The purpose of these activities is to help you engage colleagues within your institution (or within your work group) to identify and develop elements of the policy according to the particular circumstances of your institution. 

  • Discussion Questions will help you think about and address components of your policy and potential issues. These questions can also be shared with staff who are assisting you with your institution’s collections policy.
  • Practical Exercises are included in some of the modules via downloadable worksheets that will help you develop a section of your collections policy. The practical exercises can also be distributed to staff for their input. 

Samples
Participants in the 2013 Collections Management/Development Policies program have provided samples of policies you will find useful as you develop or enhance your policy.

Online Resources
Online resources from the Internet have been gathered to assist you as you develop a collections policy for your institution. Some resources are sample policies from various organizations around the world. Others are resource documents that you can use when revising portions of your policy. 

Regional Networks
As part of the Florida Connecting to Collections 2013: Collections Management/Development Policies program, regional networks were created to provide resources and support for Florida institutions wanting to develop or revise their policies. The current regional networks are:

  • North Florida
  • West-Central Florida
  • Northeast and Central Florida
  • South Florida 

Questions
If you have questions about Florida Connecting to Collections or developing Collections Management/Development Policies for your cultural institution, please contact Malinda Horton, Executive Director of the Florida Association of Museums at FAM@FlaMuseums.org or Robin Kilgo, Program Manager at .

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