Other Considerations

Your collections policy contains many of the driving methods and theories of your collections management system. Each organization’s collections are different. While there may be overlapping considerations among different organizations, your policy must consider unique management strategies for your unique collections. Following are a few examples of topics that all collections professionals should be aware of. (1) Repository agreements (either holding, in-house, collections not owned by your institution, or depositing those collections at another facility). (2) Digitization plans: Does your institution need to digitize? How will digitization impact use? (3) Integration of your policy into day to day operations. In this module, you will gain a better understanding of each of these topics and find out how institutions deal with “other” considerations of collections policy.

Webinar
Other Considerations: Repository Agreements webinar is presented by Elise LeCompte, Registrar and Assistant Department Chair, Florida Museum of Natural History. 
Digitization webinar is presented by Laura Capell, Head of Digital Production and Oral Histories, University of Miami Libraries. 
Integrating Collections Policy into Day to Day Work webinar is presented by Anne McCudden, Chair, Florida Association of Museums Foundation Board.

Webinar Length: 37 min. 43 sec.
Note: When viewing the webinar, a new browser page will open.

Activity
Discussion Question: Different organizations create different policies to support the work they are doing. During the webinar, you heard about policies related to digitization, repository agreements, and living documents. Describe a policy example from your institution. Or provide recommendations for developing a policy. What, if anything, did you hear in the webinar that prompted you to refine a section(s) of your institution’s policy, or create a new one? Are there other policies that were not covered in the webinar that you would like to know more about? If so, what are they?

Samples
See Online Resources Below

Online Resources
Repository Agreements
Advocates for Youth, Creating and Using a Memorandum of Agreement
http://www.advocatesforyouth.org/storage/advfy/documents/moa.pdf

Minnesota Historical Society, Repository Agreement 
http://www.mnhs.org/collections/archaeology/reports/ReposAgreementLimited.pdf

National Park Service (NPS), Museum Handbook, Part 2, Appendix H, pages 56-61 and pages 94-104
http://www.nps.gov/history/museum/publications/MHII/mh2apph.pdf

Title 36 Code of Federal Regulations, Part 79, Curation of Federally-Owned and Administered Archeological Collections
http://www.nps.gov/archeology/TOOLS/36cfr79.htm

Digitization
Cornell University Library/Research Department, Moving Theory into Practice: Digital Imaging Tutorial
http://www.library.cornell.edu/preservation/tutorial/

The National Initiative for a Networked Cultural Heritage (NINCH), Guide to Good Practice in the Digital Representation and Management of Cultural Heritage Materials
http://www.ninch.org/programs/practice/

International Federation of Library Associations (IFLA), Guidelines for Digitization Projects for Collections and Holdings in the Public Domain, Particularly those Held by Libraries and Archives
http://archive.ifla.org/VII/s19/pubs/digit-guide.pdf

National Information Standards Organization (NISO), A Framework of Guidance for Building Good Digital Collections
http://www.niso.org/publications/rp/framework3.pdf

Association of Research Libraries (ARL), Code of Best Practices in Fair Use for Academic and Research Libraries
http://www.arl.org/pp/ppcopyright/codefairuse/code/index.shtml

Online Computer Library Center (OCLC), Well-Intentioned Practice for Putting Digitized Collections of Unpublished Materials Online
http://www.oclc.org/research/news/2011/10-03a.html?urlm=160843

California Digital Library, Digital File Format Recommendations: Master Production Files
http://www.cdlib.org/gateways/docs/cdl_dffr.pdf

Federal Agencies Digitization Initiative (FADGI) Still Image Working Group, Technical Guidelines for Digitizing Cultural Heritage Materials: Creation of Raster Image Master Files
http://www.digitizationguidelines.gov/guidelines/FADGI_Still_Image-Tech_Guidelines_2010-08-24.pdf

Speaker Biography
Elise LeCompte is the Registrar for the Anthropology Division of the Florida Museum of Natural History, as well as the Assistant Department Chair for the museum’s Natural History Department, and the Coordinator of Health and Safety for the museum. She has over 24 years experience in the museum field, and has served as Collections Manager, Exhibit Registrar, Conservation Technician, and faculty member for Museum Studies. In addition, she performs consultant and contract work in the areas of collections, curation, and conservation. Elise has organized and taught workshops and presented papers at conferences and seminars on collections management and disaster planning. She holds a MA in Archaeology and Chemistry from the University of Florida, and a BA in Anthropology from Johns Hopkins University.

Laura Capell is the Head of Digital Production and Oral Histories at the University of Miami. She has also been involved in digital projects at the University of Southern Mississippi, the Georgia Archives, and the University of Hawaii. She has a MSLS from the University of North Carolina at Chapel Hill, and a MA in Public History from North Carolina State University. She is also a certified archivist.

Anne McCudden served as Director of the Seminole Tribe of Florida’s Ah-Tah-Thi-Ki Museum on the Big Cypress Reservation from 2002 to 2013. During her tenure as Director, the Ah-Tah-Thi-Ki Museum was awarded full accreditation by the American Association of Museums. Anne also serves on the boards of the Florida Association of Museums Foundation and the American Association of State and Local History. She previously worked as Lab Director for the Florida Atlantic University (FAU) Anthropology Lab, as well as Adjunct Professor in the Anthropology Department at the University of Miami. She earned a MA in History from FAU in 2002. She attended Loyola University and graduated cum laude in 1992 with a BA in History.

 

 

 

 

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