Risk management and the proper insurance coverage for collections can be a mysterious and elusive subject. If you have a parent organization, they may handle insurance for you and lump you in with other departments or entities whose physical assets are replaceable. In this module, you will see how institutions, with and without parent organizations, handle the issue of risk management. We also discuss the best types of insurance to carry to adequately cover damage to collections.
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When considering risk management of collections, you must first identify risks that could occur at your institution, the severity of those risks, and how those risks can be minimized. Generally speaking, risks are then organized into four major categories:
- Security related: arson, terrorism, theft, or vandalism
- Natural disasters: earthquake, fire, flood, snowfall, high wind, hurricane, extreme temperature, or tornado
- Infrastructure risks: HVAC failure, loss of power, pests, structural issues, water leaks
- Societal related risks: financial mismanagement, loss of funding
Which risks do you think are most likely to happen at your institution? Of the top three risks, can you identify ways to impede damage? For example, hurricane is a high risk in Florida, but having an emergency plan can help to lower the risk factor. Theft by visitors is possible, but using specialized screws to lock cases and hang works of art on the wall can prevent someone from stealing an object.
During the insurance webinar, you heard about many different types of coverage to help compensate for damage to collections. In some organizations, insurance is handled by a colleague with a deep understanding of the irreplaceable value of the collection. In others, insurance is handled by an office that has little direct interaction with collections and with your facility. At your organization, who is involved in insurance? Are they specialists in your collections? Or risk managers for multiple departments where loss is replaceable? In the latter case, how can you open up dialogue to ensure the collections are best covered?
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Chubb, Tailored Solutions for Treasured Institutions
DeWitt Stern, Designing Your Insurance Program
Huntington T. Block, Insurance Checklist for Museums
- Annual Conference
- Peer Coaching Program
- Mentorship Program
Florida Connecting to Collections Program
Collections Development & Management Policies
- Guiding Documents: Policies vs. Plans
- Scope of Collections/Categories of Collections
- Acquisitions & Accessions / Deaccessions & Disposals
- Access and Use
- Collections Care and Maintenance
- Inventory & Audits
- Intellectual Property
- Educating Elected Officials
- Training and Practical Applications
- Risk Management and Insurance
- Putting Your Document Together
- 2013 Collections Mgmt & Development Policies
- Emergency Plans
- Collections Development & Management Policies