Office Manager

General Summary: This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters for the Historic Capitol Museum including management of records and procurement of goods and services. This position reports to the Senior Administrative Assistant.

Examples of Work Performed:
• Performs special assignments, research, and report preparation
• Reviews records and reports which require action and recommends solutions or courses of action
• Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated
• Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments
• Processes a variety of correspondence, investigates subject matter, and prepares replies
• Trains and supervises clerical and/or other administrative personnel to ensure accurate and smooth work flow of the unit
• Defines and investigates problems; formulates methods of resolution
• Assists in formulating and recommending programs and policies of the unit; interprets and administers policies
• Provides support for special events, including some evenings and weekends
• Performs other related duties as required

Knowledge, Skills and Abilities:
• Knowledge of administrative principles and practices, including accounting, budgeting, and purchasing
• Knowledge of, or demonstrated ability to learn, QuickBooks and constituent management software
• Knowledge of research techniques
• Ability to pay attention to detail and review work for accuracy and quality of content
• Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the unit
• Ability to collect, analyze, and interpret data
• Ability to plan, organize, and coordinate work assignments
• Ability to communicate effectively verbally and in writing
• Ability to deal tactfully and courteously with the demands of the public
• Ability to handle confidential information
• Ability to understand and apply rules, regulations, policies, and procedures
• Ability to prepare reports, correspondence, and maintain records
• Ability to utilize problem-solving techniques
• Ability to train others
• Ability to supervise people
• Ability to lift and carry 25+ lbs

MINIMUM QUALIFICATIONS:
A bachelor’s degree from an accredited college or university.

Administrative or staff experience can substitute on a year-for-year basis for the required college education.

PREFERRED QUALIFICATIONS:
A bachelor’s degree from an accredited college or university in accounting, non-profit management, history, museum studies, business, or related field, and experience performing bookkeeping activities or administrative work for a non-profit organization or in a government setting preferred.

SALARY:
Salary commensurate with experience.
The Legislature offers a competitive benefits package.

APPLICATION DEADLINE:
Open until filled

SUBMISSION OF APPLICATION:
Qualified applicants should send a cover letter, completed legislative application, and resume via email to info@flhistoriccapitol.gov.

Applications are available through the Florida Legislature’s web site Online Sunshine or by calling (850) 488-6803.

ACCOMMODATION FOR DISABILITY:
If an accommodation is needed for a disability, please notify Human Resources at (850) 448-6803.