Job Listing

Assistant Director, Events & Rentals

The John & Mable Ringling Museum of Art/FSU, Sarasota

Job Title: Assistant Director, Events & Rentals    

JOB ID #: 50148

Learn more and apply on or before 11/26/21 at:

About The Ringling
The John & Mable Ringling Museum of Art is located in Sarasota, Florida. Want to learn more about The Ringling?

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Equity Statement
The Ringling is an Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Action employer with a strong commitment to diversity and inclusion. As such, we are always seeking individuals dedicated to innovation and excellence. A successful candidate will work effectively, respectfully, and collaboratively in a diverse, multicultural, and inclusive setting. We especially encourage applications by individuals from underrepresented groups, with a demonstrated commitment to a culturally and intellectually diverse workplace.

Should you require accommodations for the application or interview processes, please email or call 941-359-5700 (ext. 1-2605).

Learn more about our commitment to Diversity and Inclusion:

The Assistant Director of Events & Rentals is responsible for the management and coordination of activities in the Events & Rentals department of The Ringling including directing Events staff and managing the rental program. Coordinates with Museum departments on event logistics and recommends associated policies & procedures.

  • Supervises Events Department staff to include, hiring, training, assignments, and performance evaluations. Provides guidance and direction to staff on the planning, implementation, and coordination of events. Conducts calendar and event/logistics planning meetings with Museum staff. Serves as a member of Senior Staff.
  • Prepares budget recommendations and manages expenses for the events and rentals department. Oversees facilities rentals and private photo shoots; executes rental agreements; performs as logistical project manager for events. Serves as vendor liaison and oversees vendor bids for assigned events. Works with outside food service vendors to manage event coverage, food/catering services, and successful event logistics.
  • Responsible for making policy recommendations regarding the Events & Rentals department. Develops processes to improve operational efficacy and increase service satisfaction. Oversees the implementation of policies and procedures in the department.
  • Proposes new revenue generating events. Responsible for implementation & management of approved new events. Collaborates with Marketing & Communications department to develop collateral and advertising in support of Ringling events as needed.
  • Assists in creation and review of event plans submitted by other Museum departments to ensure facilities space allocation. Coordinates with Security, Custodial, and Visitor Services as necessary to ensure appropriate staffing and event logistics. Assists fund raising project managers in executing events. Ensures events are completed as planned. Makes logistical recommendations to maximize event success.


  • High School Diploma or equivalent and 8 years’ experience (Please note post high school education can be substituted for experience at an equivalent rate).
  • Knowledge of the principles and practices of event planning and ability to coordinate, organize and evaluate meetings and/or events.
  • Ability to prioritize, organize and perform multiple work assignments simultaneously.
  • Ability to demonstrate effective customer service skills.
  • Ability to establish and maintain effective working relationships.
  • Ability to communicate effectively verbally and in writing.
  • Valid Florida Driver’s License or ability to obtain prior to hire.
  • Knowledge of applicable computer applications and basic computer functions such as Microsoft Outlook.
  • Ability to meet physical requirements as determined by position. Able to traverse 66 acre estate, climb stairs and move/lift up to 25lbs.


  • Previous supervisory experience.
  • Experience in a museum, cultural institution, or non-profit organization.
  • Prior experience in approaching work and interaction with colleagues and/or students in an equity-minded manner.

Contact Information
For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or

Anticipated Salary Range
The anticipated rate of pay will be up to $65,000 annually and will be based on the education, skills, and experience of the selected candidate.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Museum employees also receive:

Typical working hours Monday - Friday from 8:00AM to 5:00PM with a one hour meal period.  Please note that evenings, weekends, special events, or holidays will be required based on the needs of The Ringling.

Criminal Background Check
This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How to Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at (search under keyword “Ringling”).

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

If you are a current FSU employee, apply via myFSU > Self Service.

Soft Money Funded  
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.  For questions regarding soft money funded roles please contact Ringling Human Resources at 941-359-5700 ext. 2605 or


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