Job Title: Development Assistant
Job Type: Full-Time, exempt | 40 hours per week
Reports to: Shannon Fitzgerald, Executive Director
Supervises: Volunteers when appropriate
The Development Assistant reports to the Executive Director and works with the Board of Directors of the Friends of The Mennello Museum of Art, the 501c3 museum entity (The Friends). The Development Assistant is responsible for providing support for The Mennello Museum in development, membership, Board administrative support, and event coordination. This position includes office administration, communications, event management, data base oversight, grant research and facilitation. This position requires advocating for the mission of the museum and support of The Friends of The Mennello Museum of Art. This position is a museum 501c3 position (and supported by the Friends of The Mennello Museum of Art) and is not a position with the City of Orlando.
To excel in this position requires an enthusiastic approach to the Mennello Museum’s collection, exhibitions, and programs and an ability to work with a dynamic group of Board leaders. The individual must demonstrate a passion for art and education, event planning, grant support, and possess a professional personality and sensibility along with an aptitude to work both cooperatively and independently.
Responsibilities include, but are not limited to, the following:
- Assist Executive Director, the Executive Committee of The Friends Board, and Friends Board in advancing development, membership, and administrating events. Serve as a professional liaison between Executive Director and The Friends Board, and other Board’s as requested.
- Supporting The Friend’s annual special event fundraiser(s): and The Friends Gala (other as necessary) to include administrative work: database, professional correspondence, marketing, ticketing, auction support, content management, working with artists, vendors, and patrons.
- Create and manage exhibition opening and cultivation events for the public, patrons, artists, curators, out-of-town guests.
- Create and maintain two calendars: Grants & Special Event calendar, deadlines, and production schedule.
- Work on donor, member database and campaigns.
- Manage acknowledgements to include all tax donation forms and thank you letters.
- Manage the donation of artwork, goods, experiences and catalog, managing images and credit lines for events.
- Providing Board Support: supporting the Executive Director in scheduling and preparing for Board Committee Meetings, Board of Directors Meetings, Executive Meetings including mailing materials, organizing packets, greeting members, setting up and cleaning up, taking and distributing minutes, and meetings follow up.
- Working with Executive Director in development in membership management to include processing and maintaining database, creating appeals, marketing, and outreach for membership development. Create benefits and implement them.
- Managing Individual and Business Membership Programs: handling renewal requests; lapsed notices; membership promotion, mailings, correspondence and communication; distribution of membership information to front desk and elsewhere; and maintaining current membership lists.
- Recording grants, sponsorships, corporate members, foundations, government support, and individual donors and members, entering donor information; compiling mailing lists; processing gifts, and composing acknowledgements.
- Writing original and creative development, membership, and events narratives and articles, promotions, profiles, or interviews for print, e-news, Annual Report, and website. Maintaining and presenting current trends and best practices.
- Cultivating new members and growing membership with a variety of demographics.
- Manage Pet Membership and organize Pet Events to include securing sponsorships.
- Designing and implementing innovative membership events and campaign ideas.
- Assisting in grant writing to include preparing research necessary for foundation, corporate, and government funding opportunities. Maintain annual grant calendar & meet deadlines.
- Implementing and overseeing Corporate Membership: improving and growing current business relationships and identifying, approaching, and cultivating new relationships; advocating for The Mennello Museum’s mission and value to the community in innovative ways to Orlando’s business community.
- Assist in the development of the annual grant and events budget.
Required experience and skills:
- Degree in art history, administration, events, or museum development or related field.
- A minimum of two years' experience in a professional art museum or cultural institution.
- A minimum of two years' experience in an administrative position.
- Knowledge and interest in American art, Contemporary Art, Exhibitions, and best museum practices.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills; warm, friendly, and engaging.
- Proficiency in Adobe Creative Suite, Microsoft Word, Excel, PowerPoint, Outlook, and database management experience.
- Innovative thinker with high level of initiative and self-motivation.
- Ability to handle confidential information with sensitivity and integrity.
- Ability to organize and prioritize work.
- Ability to balance tasks and work under pressure to meet deadlines.
- Ability to work independently and as a team member.
- Highly efficient and detail-oriented.
The Development Assistant is a full-time, exempt position with a minimum of 40 hours a week and basic office hours of Monday-Friday, 9 am – 5 pm. This position requires evening and weekend hours to accommodate Board activities and Museum events.
The annual salary for this position is $40,000 and offers health care benefit re-imbursement.
Please send cover letter with resume and the names of three references to firstname.lastname@example.org with "Development Assistant” in the subject line. PLEASE NO PHONE CALLS.
About The Mennello Museum of American Art
The Mennello Museum of American Art enriches the public through exhibitions, education, programs, and publications that celebrate the diversity of American Art.
The vision of the Mennello Museum of American Art is to be a distinguished and thriving institution that will build on its City of Orlando base of support through strong board and community relationships resulting in an improved operating environment and a reputation for being a local and national treasure.
Values (Core beliefs that guide our conduct)
- Quality. We believe the City of Orlando deserves only the best; we aim to excel at everything we do.
- Accessibility. We believe in creating a welcoming space and experience for all; we are friendly, welcome diversity, and are inclusive of all.
- Curiosity. We never stop learning or thinking; we continually push boundaries and explore new ideas and strive to remain relevant and provide meaningful experiences.
- Collaboration. We believe community partners are essential to mutual success; we work to build relationships and co-create with individuals and organizations.
- Stewardship. The Museum will serve in perpetuity; to ensure this, we build and care for our collections, make smart use of our financial resources, and continually invest in our future.
- Accountability. We exist to benefit the community with our commitment to the legacy of our founders; we demonstrate our success and value to the residents of Orlando and our visitors.