Reports To: Director of Human Resources
The Human Resources Generalist assists in administering and implementing human resources programs in the areas of recruitment, training, staffing, employment processing, compensation, health and welfare benefits, records management, safety and health, employee relations and retention. Ensures legal compliance with all applicable federal, state and local HR regulations. Responsible for all functions relating to processing a semi-monthly payroll and for ensuring the promotion of the museum’s culture and brand through recruitment initiatives and events.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Works closely with hiring managers through all phases of recruitment process to ensure successful hires. Ensures proper implementation and usage of ATS.
- Actively sources, attracts, interviews, and onboards employees while factoring in the long-term goals of the museum and acknowledges that people play a huge role in a company’s future successes.
- Provide input into overall hiring strategy of the organization to ensure our teams consist of a diverse set of qualified individuals
- Plan interview and selection procedures, including screening calls, assessments, and in-person interviews – if possible
- Ensure the staffing needs of the company are being met, with a long-term talent strategy in mind
- Devise and implement sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives
- Create and implement end-to-end candidate hiring processes to ensure a positive experience
- Form close relationships with hiring managers to ensure clear candidate/interviewer expectations
- Conducts onboarding processes and is a key player in properly orienting and welcoming new hires to organization.
- Responsible for supervising the HR Assistant and all their functions.
- Administers health and welfare benefits and performs enrollments and cancellations as necessary. Educates new hires and staff on all benefits programs and leverages this information to attract talent and positively affect employee retention.
- Complies with federal, state, and local legal requirements by staying current with existing and new legislation. Is a subject matter expert in Museum policy and procedures and ensures adherence to such.
- Conducts quarterly audits for compliance on all legal requirements and Museum policies.
- Assists Director with functions relating to employee programs and offers new ideas and enhancements to current ones.
- Works closely with the Museum’s safety personnel and the HR Director to properly administer the Museum’s workers’ compensation program.
- Processes a variety of employee changes on HRIS system to reflect entire employee life cycle, i.e., addition of new hires, salary and position changes and terminations.
- Assists with annual audits of workers’ compensation and retirement plan.
- Processes a semi-monthly payroll and performs all related functions such as obtaining information for payroll production and tax related issues; preparing required reports; verifying time sheets/cards and resolving employee questions.
- Assist Director with retirement plan by properly recording employee deductions and reconciling employee contribution and loan repayments.
- Administers all payroll data such as garnishments, paid time off and health insurance and payroll deductions.
- Conducts offboarding processes, including exit interviews, COBRA eligibility and final pay
- Creates training schedules and performs training for CPR certifications for all applicable departments
- Perform other duties as assigned.
MINIMUM JOB QUALIFICATIONS/EXPERIENCE
- Bachelors’ degree in related area and three (3) years’ experience in a similar capacity required or an equivalent combination of education and experience.
- Knowledge of employment law and regulations, benefits administration, recruitment process and onboarding and employee relations.
- Familiarity with ATS & HRIS systems required.
- Must be able to maintain confidentiality.
- Strong MS Office skills required. Must be very comfortable using Excel.
- An enthusiastic, forward-thinking individual, possessing a strong work ethic and high initiative.
- Strong written and verbal communication skills, along with high levels of attention to detail.
- Strong interpersonal skills; collaborative, team player. Contributes to building a positive team spirit and is inclusive in the day-to-day interactions.
CERTIFICATES, LICENSES, REGISTRATIONS
SHRM-CP or PHR Certification a plus
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 30 pounds on select occasions. Specific vision abilities required by this job include close vision and the ability to adjust focus.
The work environment characteristics described here are representative of those as employee encounters while performing the essential functions of this job.
- Level 2 background clearance as defined by Miami-Dade County Public Schools.
- Drug screening as part of the Drug Free Workplace Program.
- Must have received or be willing to receive the COVID-19 vaccine(s) by date of hire to be considered for employment unless applicant is eligible for an exemption and able to provide supporting documentation for an accommodation under Title VII and/or ADA with the Human Resources Department.
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