Job Listing

Pinewood Collections Manager

Bok Tower Gardens, Lake Wales

REPORTS TO:                     Director of Visitor Engagement

CLASSIFICATION:             Full-time; Exempt

The Collections Manager provides professional house museum management, leadership, and care for Pinewood, a 1930 Mediterranean style house museum.  The Collections Manager is responsible for collections management, historic preservation and administrative duties.


  • Oversee the care, preservation, documentation, interpretation, security, and reproduction of collections and related archival materials.
  • Create and maintain safe, secure, and orderly systems for housing, storing, tracking, and locating collections according to best museum practices and available resources; maintain a computerized collections inventory of artifacts including paper documents, photographs, objects, and books.
  • Maintain a working knowledge of and familiarity with the collection scope; perform research and document information related to Pinewood history and collections; serve as spokesperson when needed.
  • Monitor environmental conditions for exhibited or stored materials.
  • Serve as a team member working with the Philanthropy Department with donor management and assisting with grant writing
  • Prepare department budget recommendations, annual statistics, reports, and presentations


  • Excellent oral and written communication skills and interpersonal skills, including effective presentation, negotiation, and problem-solving skills
  • Organized and detail-oriented; able to work independently and on a team, meet deadlines, administer budget, maintain accurate records, and produce timely reports
  • Experience with collections management software, preferably Past Perfect
  • Self-starting, creative, goal-oriented team player; ability to work with a diversity of staff, volunteers, and public audiences
  • Ability to work on a flexible schedule; weekend and evening work required
  • Excellent customer service and hospitality skills
  • Ability to lift and carry up to 25 lbs.

COMPETENCIES - To perform the job successfully, an individual should demonstrate the following competencies:

Emotional Intelligence - Is able to accurately identify, understand and manage one’s own emotional reactions and the emotions of others in order to relate, establish interaction, solve problems and engage in mutually successful experience. It involves the ability to regulate one’s emotions, to use them to make good decisions, to act effectively and to interact with other people in constructive ways. Can quickly find common ground and solve problems for the good of all; can represent his/her own interests and yet be fair to other groups; can solve problems with peers with a minimum of noise; is seen as a team player and is cooperative; easily gains trust and support of peers; encourages collaboration; can be candid with peers.

People Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Integrity and Trust - Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; does not misrepresent him/herself for personal gain.

Learning Agility - Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.


Preferred Qualifications

  • Master’s Degree in history, American studies, museum studies, museum education, museum management, archaeology, museum education, historic preservation, non-profit management or a related field and one year of experience; or
  • An equivalent combination of education and experience.
  • Ability to identify and effectively communicate historic preservation concerns/needs
  • Experience in public programming and community engagement
  • At least 5 years of advanced experience with historic site/museum administration and management, collection management, and staff supervision

Minimum Qualifications

  • Bachelor's degree in history, American studies, museum studies, archaeology, historic preservation, or a related field; and
  • Three years of professional or related experience, including one year as a program coordinator or supervisor.
  • Valid driver's license or the ability to acquire one.


Activity Level: Physical Level:

Mental Level:   Working Conditions:

***Bok Tower Gardens reserves the right to modify, interpret, or apply this job description in any way the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-will.” Qualified employees who, because of a physical or mental impairment that significantly limits a major life activity, require a reasonable accommodation to perform the essential functions of this position should notify their manager or Human Resources.***

Interested candidates can apply on the Bok Tower website.

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