Job Listing

Program Coordinator

Frost Science, Miami

Upward Bound Math and Science (UBMS) is a program created and funded by the U.S. Department of Education. As a designated UBMS Center, the Phillip and Patricia Frost Museum of Science houses the Integrated Marine Program and College Training (IMPACT) program which seeks to strengthen the math and science skills of underserved, first-generation high-school students and to encourage them to pursue postsecondary degrees in Science, Technology, Engineering and Mathematics.

This position is grant-funded and is contingent upon yearly renewal of funding. Responsibilities are as follows: The Program Coordinator is responsible for college counseling and guidance with all aspects of the college application process, college planning, financial planning and school counseling for high school students. The Program Coordinator will develop an individual guidance plan for each participant, including a career interest assessment, student transcript review checklist, list of potential target colleges and potential scholarships for each student. She or he will assist parents and students with completion of college-related financial documents including FASFA information sessions, conduct regular school visits with counselors to ensure adequate student progress, conduct individual meetings with students to assess progress and any special needs they may need from the youth staff, and instruct Saturday classes on college readiness.


Academic Year

  • Maintain a record of student grades and provide adequate guidance and intervention when necessary.
  • Establish and maintain relationships with guidance counselors at target high schools.
  • Maintain relationships with parents of program participants.
  • Work with part-time mentors to establish Saturday Academy elective courses, delivery timeline, and necessary course materials.
  • Determine and deliver appropriate college readiness discussion topics for each grade level.
  • Assist Project Director in following up with student behavior issues.
  • Establish and serve as liaison for student-led Youth Advisory Board, and parent-led Parent Advisory Board on a yearly basis.
  • Coordinate and organize overnight trips, including annual camping trip and college tours.
  • Assist Project Director with Annual Performance Report.
  • Performs other job-related duties as assigned.


  • Design, review, edit summer curriculum for all grade levels as necessary.
  • Maintain a detailed inventory of supplies.
  • Manage day-to-day activities during summer program.
  • Coordinate and organize summer field trips, including overnight trip.
  • Work with museum graphics team to design participant t-shirts.
  • Assist Project Director in recruiting and selecting program participants.
  • Assist Project Director in recruiting and interviewing part-time mentors.
  • Assist Project Director in training part-time mentors.
  • Serve as a summer classroom instructor when necessary.
  • Performs other job-related duties as assigned.


  • Bachelor's degree in Science, Education, or a related field; Masters preferred
  • Minimum 3 years working in college counseling for high school students, including at least one year working with inner city high school students


  • Must be able to work well in a collaborative environment.
  • Must be skilled in the use of educational technology and related applications for research, productivity, and communication
  • Must possess excellent oral and written communications skills, effective presentation skills, and the ability to edit written materials such as college essays.
  • Must have excellent organizational and interpersonal skills.
  • English speakers who also speak Haitian Creole and/or Spanish preferred.
  • Strong swimmers preferred
  • Ability and willingness to accompany participants on overnight field trips


  • Work is performed primarily in an interior office environment
  • Particularly during the summer component, occasional exposure to outdoor activities requiring moderate to active physical effort (i.e. kayaking, hiking, snorkeling, etc.)
  • Exposure to physical risk is limited.
  • Availability on Saturdays throughout the academic year is required.
  • Availability to travel for select trips throughout the year is required.


  • Level 2 background clearance as defined by Miami-Dade County Public Schools.
  • Drug screening as part of the Drug Free Workplace Program.

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