Bookkeeper & Office Manager

Full Job Description
• Essential duties:
o Daily reconciliation of deposits, recorded in Quickbooks and Altru
 Monthly reconciliation of all bank accounts
o Maintain credit card income records by account
 Reconcile and record income and fees for admissions, donations, events, memberships, and programs
o Generate Profit & Loss (P&L) reports and monthly financial reports for Director and Board review
o Record invoices/ pay invoices for all company expenses
 Create and record weekly bank transfers
o Tabulate bimonthly payrolls for all employees
 Review timesheets, call hours into Paychex representative, resolve any issues
 Provide information regarding new and exiting employees
 Update vacation benefits
o Complete grant report financials for assigned grants
 Generate monthly and quarterly reimbursement requests
 Collect necessary marketing materials from marketing department
 Send or deliver request packets, deposit, and record reimbursement checks
 Work with staff on additional or new requirements, attend required webinars
 Maintain data and files for all grant expenses, deposit documentation, calculate salary reimbursements
o Oversee multiple insurance policy payment schedules and provide payments
 Provide annual health insurance renewal
 Communicate with agent on financial plan, payments, and issues, and address employee questions and issues
o Process and distribute incoming and outgoing mail and deliveries
o Maintain all financial files for the LRHS
 Assist with information submissions to annual financial audit
o Assist with HR issues and questions, processing new / exiting employee paperwork
o Order office supplies, cleaning products
o Assist with major events at admissions
 Post event, provide financial information for budgets, and income & expenses
Qualifications:
• Must have at least 3-5 years of non-profit bookkeeping experience with demonstrated knowledge of nonprofit accounting principles, recording daily online POS sales, accounts payable and receivable, and the creation of journal entries in a general ledger.
• Must have advanced knowledge of Quickbooks desktop and Microsoft environment (Outlook, Excel, Word)
• Knowledge of the Blackbaud or Altru software preferred
• Ability to work independently
• Keen attention to detail and the highest standards of accuracy and consistency
• Strong verbal and written communication skills
• Must be proactive and work effectively under strict deadlines