Collections Data Administrator (Associate Registrar)

Learn more and apply at https://bit.ly/ColDataAdmin

Primary responsibilities:

Implements a standardized method for data entry and controlled vocabularies
Creates and maintains Crystal Reports files, using SQL, for all TMS modules
Ensures proper access, consistency, and use of the museum’s collections management system, both internally and externally via eMuseum
Oversees database upgrades, schedules regular system testing, assists ITS with troubleshooting database issues, and performs regular data cleanup
Keeps current with/oversees all required database upgrades and executes staff/user training
Works with The Ringling’s ITS Department to plan for the long-term storage, organization, back-up systems, and preservation of digital assets
Leads the annual collections inventory process

As needed:

Works with appropriate stakeholders to keeps record of regularly scheduled maintenance of The Ringling’s James Turrell Skyspace “Joseph’s Coat” and ensures that the piece is in continued compliance with the artist’s intentions and commission contract
Implements and/or carries out emergency protective measures and maintenance of storage and gallery spaces
Collaborates with the Registration department to develop, update, and review Collections procedures, workflows, and standards
Assists with coordinating the shipping or receiving of collection or loaned objects
Responds to collection inquiries from staff, scholars, or the general public

This role is part of the Collections Department and reports to the Senior Registrar.

Qualifications

Education

Bachelor’s Degree in library/information science, art history, museum studies, or a related field.

Experience

Four years of work history.

Skills

A valid driver’s license or the ability to obtain prior to hire.
Please note a driver’s permit is not acceptable.

Your application is not complete until you have uploaded:

A position-relevant resume and cover letter that includes relevant experience, course work, skills, and contact information (phone and/or email) for at least 3 professional references.

Preferred Qualifications

Experience with TMS (The Museum System)
Knowledge of controlled vocabularies